Abstract Submission

Please note: Abstract submission will open on 15 December 2020.

The text on this page is preliminary and subject to change. This page will be fully updated by the time abstract submissions opens.

Please carefully read the guidelines and submission

Before entering the abstract submission system please carefully read the guidelines and submission procedures below. For workshop abstract submission guidelines, please click here.Before entering the abstract submission system please carefully read the guidelines and submission procedures.

Application Process

To be selected to present you are required to submit an abstract for oral or poster presentation via the online abstract submission system.

  • All abstracts must be submitted electronically. Faxed or hard copy submissions will not be accepted.
  • All abstracts must be written in English. Authors may submit a maximum of two abstracts as leading author but can be mentioned as a co-author of other papers.
  • The deadline for submission of abstracts is 15 April 2021 23:59:59 CEST. 

Accepted papers will be divided into two categories:

  • Oral presentations of 15 minutes including a few minutes for discussion
  • Poster presentations displayed during the Congress in the exhibition area

Key Dates & deadlines

  • 15 December 2020

    Opening abstract submission

  • 15 April 2021 23:59:59 CEST

    Abstract submission deadline

  • 01 June 2021

    Dispatch of notifications of acceptance
  • 01 August 2021

    Early registration deadline

All presenters must register to attend the Congress. Acceptance of abstracts into the programme is contingent upon receipt of the registration fee.

Best Abstract & Poster Awards

In order to attract the best abstracts to the EfCCNa Congress we are awarding three prizes for the best written abstract and one prize for the best poster.

The three best abstract awards will be judged by the Scientific Committee prior to the Congress. These prizes will cover free congress registration for the 2023 Congress (worth approx. EUR 450).

The best poster award will be judged by the congress delegates and will provide up to EUR 500 to cover travel or accommodation costs associated with the 2023 Congress.

Abstract Review

All submitted abstracts will go through a blind peer-review carried out by an international reviewing committee.

Reviewers will give rankings from 1 to 5 points, taking into consideration the following five criteria:

  1. The quality of abstract presentation
  2. A clear introduction outlining the issue
  3. A clear presentation of results or issues
  4. A clear description of implications and conclusions
  5. The relevance of the subject/originality and impact on the profession

After giving the rankings, reviewers will submit the recommended presentation style (oral or poster).

Notification of acceptance or rejection to the corresponding author

Notification of acceptance or rejection will be sent to the submitting (corresponding) author on or after 1 June 2021. 

Please note that only the corresponding author will receive mail concerning the abstract and is responsible for informing all co-authors of the status of the abstract.

Instructions for oral and poster presenters will be sent to the corresponding author in July 2021.

Please note: All presenters must register to attend the 9th EfCCNa Congress. In line with the EfCCNa policy; fee, honorarium or expense payment will not be provided for the presenters. Presenters of accepted papers will have to register for the congress, at the early registration fee. Instruction how to register will be included in the acceptance correspondence. Please do not register before acceptance of your paper.

Abstract Guidelines

Please read the guidelines and submission procedures below carefully. Abstracts not submitted in this format may not be considered for review. If you have any difficulties or queries about the abstract format, please contact the Congress organisers.


  • Only abstracts submitted in English will be reviewed. This also applies for abstract submitted for the  Spanish Session(s) (see also the information above).


  • The submission programme will automatically calculate the size of your abstract and will not allow submissions that do not fit the size requirements.
  • The maximum length of the abstract title is 20 words.
  • The maximum length of the abstract is 300 words.

All numbers are included in the word count; authors’ details are not to be included in the abstract template, see below for the submission procedure.


  • Abstracts should not have been published more than once in any English language medical or nursing peer-reviewed journal and should not have been presented at more than one meeting from which such publications arise. Studies with substantial changes in methodology and/or with substantial additional data may be submitted, presented and published a second time, but rewritten abstracts on the same study should not.
  • Copyright of the abstract(s) is assigned to EfCCNa and/or the EfCCNa 2021 Congress.

Accepted abstracts can be published in one of the following publications:

  • Final Programme / Abstract book / Congress app made available during the Congress
  • Online publications on the EfCCNa website after the Congress

General Data Protection Regulation (GDPR)

The personal information supplied in connection with the abstract submission will be held by the congress organiser (EfCCNa) as a record of attendees and parties expressing interest in the 9th EfCCNa Congress 2021. By submitting an abstract for this congress the parties concerned are agreeing that the congress organisers may:

  • use that personal information to contact them by email, direct mail or telephone, in order to supply information relevant to this congress and future EfCCNa congresses.
  • use that personal information to be included in the congress documentation, such as an abstract book, dedicated congress app, online and/or printed scientific programme and abstracts (oral and poster) overviews.

Terms of use

By accessing and/or using the online abstract submission system, you agree to the terms and conditions as stated in the information above. By accessing and/or using this system you agree (also on behalf of co-authors) to the terms of the abstract submission guidelines. Please note that transfer of copyright applies to all material submitted through this online system.


Abstracts for review can be submitted for oral or poster presentations in one of the topics below.

If your abstract doesn’t fit in one of these topics, you can submit it at Miscellaneous (topic numbers 10-Clinical /13-Professional).

Clinical topics     

  1. Emergency/Trauma
  2. Hemodynamics
  3. Multisystem (Cardiovascular, Gastro-Intestinal,
    Neurological, Pulmonary, Renal)
  4. Paediatric ICU
  5. PADS (pain, agitation, delirium, sedation)
  6. Sepsis (infection, shock)
  7. Skin/Wound Care
  8. Transplantation
  9. End-of-Life/Palliative Care
  10. Clinical – Miscellaneous

Professional topics

  1. Certification/Education
  2. Cultural Diversity
  3. Ethics
  4. Evidence-based Practice
  5. Family-centred Care
  6. Leadership/Workforce
  7. Legal
  8. Patient Safety
  9. Psychological and Psychosocial
  10. Publishing 
  11. Research Methods
  12. Technology
  13. Professional Practice – Miscellaneous

Abstract Submission Procedure

1) Prepare the abstract


  • Text should be single-spaced throughout, in Calibri 10 point font. Please do NOT change the font!
  • The submission programme will automatically calculate the size of your abstract and will not allow submissions that do not fit the size requirements (maximum 300 words).
Body of the abstract

Abstracts in all categories and without exception should be structured as follows:

  • Text should not contain subheadings, underlines or bold type.
  • Abstracts should be written in the past tense, stating what was done, not what is being, should or will be done.
  • Use only standard abbreviations ("Uniform Requirements for Manuscripts submitted to Biomedical Journals"). Non-standard abbreviations should be kept to a minimum and defined in parentheses in the text. In general, no more than 2 non-standard abbreviations should be used and should only be used to replace words appearing 4 times or more in the text. Use International System of Units except for pressure; use cmH2O or mmHg with kPa units in brackets (optional).
  • Abstracts containing graphs, diagrams, images, photos or complex tables will NOT be accepted. Simple tables are acceptable.
  • Acknowledgement of supporting institutions may be made at the end of the text.
  • References are not to be included.

Research abstracts shall contain brief but complete statements of:

  • Introduction: Indicate the purpose and objective of the research, the hypothesis that was tested or a description of the problem being analysed or evaluated.
  • Aim: State the study aim or research question.
  • Setting & participants: Describe the setting/location for the study and study population.
  • Methods: Describe the study design, ethical considerations, data collection and methods of analysis used
  • Results: Present as clearly and detailed as possible the findings/outcome of the study, with specific results in summarised form.

Conclusion(s): Briefly discuss the data and main outcome of the study, treatment, care and/or support, and implications of the results. The text should not contain statements alluding to results or conclusions not presented in the text; abstracts stating "will be discussed", "will be described" or "will be presented" will be rejected.

Clinical/professional practice abstracts shall contain brief but complete statements of:

  • Aims: Indicate the purpose and aim of the presentation.
  • Introduction/outline: Indicate what is known about the topic (evidence-based where relevant), the relevance to patients or to staff, and outline the presentation.
  • Recommendations: Outline the relevance to European practice/education

 2) Submit your abstract online

Follow the instructions mentioned in the online abstract submission system. You will receive an email to confirm that your abstract has been submitted successfully.


Your Conference Support has assigned Parthen to process the registrations and abstracts for this congress. Please contact them directly if you need assistance with the abstract submission process:


Questions regarding the content of the abstract should be addressed to Frederique Paulus.


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The European Federation of Critical Care Nursing Associations (EfCCNa) is a formal network of critical care nursing associations in Europe.